Consent Forms

Standard Consent

Overview

DocNow provides a consent form module for creating text based forms for which a single signature can be requested. The result of this operation is a PDF containing the patient/provider information, form text and patient's signature.

Administrative Portal

Before using this feature the Enable Consent Form practice permission must first be enabled by a DocNow team member. Once the practice permission has been enabled, a consent form can be configured using an Administrative user account and navigating to the Admin Portal>>Dashboard>>Consent screen.

The consent screen displays the following information:

• Sr: Consent form serial number
• Title: The title configured for the consent form. This will be displayed to the provider as a in the consent form selection drop down in a future screen.
• Description: The content of the consent form
• Specialty: The specialty the consent form is assigned to.
• Actions: View/Edit, Delete

Adding a New Consent Form Configuration

1. Select the Add New Form button to create a new consent form.
2. The consent form dialog provides the following fields:
   • Title: The title configured for the consent form. This will be displayed to the provider as a in the consent form selection drop down in a future screen.
   • Select Specialty: This dropdown is populated by the specialties configured for your company. Selecting a specialty will display the specialty in the Admin Consent screen
   • Consent Expiration: The Consent Signed icon on the patient census will change from Complete to Incomplete for a patient following the number of expiration days. A value of 0 indicates that the signed form will never expire. A value of 1 represents that the consent for is valid for the current DOS only and will reset on the subsequent DOS if the patient happens to be seen 2 days in a row.
   • Description (Text Editor): This is the area where the consent form details should be added. This field supports font format, font color, font sizing, highlighting and alignment at this time.
   • Signatures: Checkboxes configure support for multiple signatures. All signatures are considered optional and will be replaced with an "N/A" if no signature is provided in the generated consent PDF document.
3. Select the Save button to save the consent form configuration or Cancel to abandon all changes

 

Provider Portal

Signing a Consent Form

1. A consent form can be signed and associated to a patient by clicking the Consent icon from the Daily Census screen.
   • A consent icon without a checkmark means a consent form has not been signed for this patient on this Date of Service or that a previous consent form has expired allowing an additional opportunity to sign a new consent form.
   • A consent icon with a checkmark means that a consent form has been signed.
   • Consent status (signed/unsigned) will reset based on the expiration configured for the form (See Admin section above)

2. When the Consent icon is clicked the Consent Form dialog is displayed. Providers can select the appropriate consent form by using the dropdown at the top of the screen.
3. The signer should use the drawing area to add their signature.
   • Select Clear Signature to clear the draft signature and try again

4. Click the Next Signature button to navigate to the next signature or use the tabs (e.g. Patient Signature, POA Signature, Provider Signature, etc.)
5. Once the final signature page is reached the user can select Complete Signatures to complete the form and generate a PDF document.

Viewing the Signed Consent Form

1. Once signed the consent form PDF can be view in two areas within the DocNow software
   1. View the consent form by selecting the consent form icon from the Daily Census from which the form was signed
   2. Navigate to the Patient Profile>>Patient Documents screen to view or download the PDF.