Reporting | Admit Report

Purpose

• The Admit Report provides users with a detailed view of patient admissions across facilities using DocNow. It is designed to streamline tracking, review, and reporting of admit activity, enabling efficient case management and data analysis.

Audience

• Clinicians who want visibility into patient admissions

• Clinical support and data analysts who need to export or analyze admission data
• Administrators

Considerations

• Before using the Admit Report, keep in mind:
  
  • • The accuracy of the report depends on proper data entry during patient admission or from integrated systems like PointClickCare and MatrixCare

    • Patient data from training facilities may appear if your organization includes demo environments.

Description & Features

• Table Definitions

Column	Definition
Facility	Name of the medical facility associated with the patient.
Entity	The medical company or sub-practice
Patient	Full name of the patient.
Patient ID	Unique system-assigned patient identifier.
Facility ID	Unique ID for the facility where the patient is/was admitted.
Admit Date	Date when the patient was admitted.
Admit Time	Timestamp of admission.
Admitted By	Provider or staff member who entered the admission.
Patient Status	Whether the patient is currently Admitted or Discharged.
Encounters	Number of documented encounters since admission.
Last Seen Date of Service	Date of the patient’s most recent encounter.
Last Seen Provider	Name of the provider who conducted the most recent visit.
Days Since Last Seen	Count of days since the patient was last seen.
p.source	Refers to the data origin, such as PointClickCare, or N/A if not applicable.
Readmission	Displays YES or NO to indicate if the patient was readmitted within 30 days.
Qualify By	Indicates if the patient was “Seen within 30 days” or “Not seen in last 30 days.”
Active/Dormant/Inactive	Status classification based on encounter activity: • Active: recently seen • Dormant: no recent encounters • Inactive: long-term lapse in engagement

• Features
  • • Pagination Controls: Choose the number of records to display (e.g., 200 entries per page).
    • Column Sorting: Click on any column header to sort by date, provider, facility, etc.
    • Export Options: From the three-dot menu (⋮) in the upper right:
    • Export to .CSV or .Excel (current view only)
    • Export full report as .CSV or .Excel
    • Download as image for documentation or presentation
    • Force Refresh: Instantly refresh report data to reflect the latest system updates.
    • Fullscreen Mode: Maximize the report panel for easier navigation.

Troubleshooting

Issue	Resolution
Missing patient records	Ensure the patient has been admitted within your facility and is not filtered out by entry limits.
Export file incomplete	Use “Export to full .CSV” or “Export to full Excel” to ensure all rows are included.
Stale data	Use “Force refresh” from the top-right menu to pull the latest data.
Unclear readmission status	Confirm if the patient was re-admitted within 30 days; otherwise the system will flag as “NO.”
"p.source" shows N/A	This field is blank when no external source integration (e.g. PointClickCare) is associated.

Example

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